Nautique Business Goals
Nautique Group is a leading innovative operational consulting and creative design organisation that is realising business aspirations. With 10+ years of experience, the group has a strong foundation in production, supply chain, and business consulting. The company aims to deliver impactful solutions consistently and improve organisational efficiency. Beyond this, Nautique Group also excels in creative services and offers tailored solutions for designs, branding, and marketing strategies to bring the vision of business to life.
Nautique Group’s primary objective was to achieve seamless inter-company operations by automating financial processes and establishing precise reporting mechanisms to enhance transparency across subsidiaries by transitioning from QuickBooks to NetSuite. They also aimed to centralise operations, customise templates, and introduce user-specific roles and permissions.
Challenges Faced by Nautique Group
- Intercompany transactions between subsidiaries
- Linking and tracking intercompany purchase orders from external orders
- Manual intervention to migrate item and inventory data from legacy ERP systems
- Restricted in purchase orders and standard sales templates
- Complexity in reporting for receivable and payable accounts management
- Handling credit card payments between parent and child subsidiaries
How does NeosAlpha help?
1. Setup of NetSuite Intercompany Transactions
Challenge: For smooth Order-to-Cash operations across subsidiaries, Nautique required intercompany transactions.
Solution: Our NetSuite consultants configured the intercompany feature in NetSuite, including setting up intercompany vendors, customers, and accounts. Accounting preferences and general settings were enabled to record the transactions accurately. We implemented NetSuite intercompany eliminations to ensure that intercompany transactions were automatically eliminated and reconciled during period-end processing.
Technologies: Intercompany feature setup in NetSuite with custom configurations.
2. Connecting Intercompany Purchase Orders to Sales Orders
Challenge: Nautique required a mechanism to link intercompany purchase orders to external sales orders for better tracking and transparency.
Solution: SuiteScripts to develop a custom button allowing users to create purchase orders from sales orders. We also added the custom fields to link and display the originating sales order for tracking.
Technologies: SuiteScripts, custom fields.
3. Customising Sales and Purchase Order PDF Templates
Challenge: Nautique Group wanted PDFs for sales and purchase orders compiled according to their business standards, along with customised details like logos, addresses, and banking details based on subsidiaries.
Solution: We implemented custom lists and fields to capture terms specific to each customer. For the design dynamic templates according to Nautique standards, we opted for HTML and SuiteScripts.
Technologies: HTML, SuiteScripts, NetSuite PDF customisations.
4. Developing Accounts Receivable and Payable Reports
Challenge: Nautique wanted real-time insights into due amounts for sales orders and outstanding payments for purchase orders.
Solution: Our NetSuite experts automated the sales and purchase order updates based on customer and vendor deposits. We used NetSuite’s SuiteAnalytics and report-building features to develop reports and calculate outstanding amounts.
Technologies: NetSuite’s SuiteAnalytics, custom reporting.
5. Migrating Items and Inventory
Challenge: They were looking for seamless data migration of items and inventory from QuickBooks to NetSuite without any data loss or inconsistencies.
Solution: Our team imported a list of items and inventory data from QuickBooks to NetSuite, using custom import maps for accuracy during migration.
Technologies: Custom Import Maps, NetSuite Data Import.
6. Implementing Role-Based Permissions
Challenge: Nautique Group wanted to limit user access based on job roles and functions to enhance security.
Solution: Using NetSuite’s role and permissions management, we configured the role-specific permissions to control access.
Technologies: Role and Permission Management in NetSuite.
7. Handling Credit Card Payments Across Subsidiaries
Challenge: Nautique was required to match parent-subsidiary credit card expenses with the payments made by the child subsidiaries.
Solution: We created custom import maps to automate journal entry creation and record credit card payments and repayments between subsidiaries.
Technologies: Custom Import Maps, NetSuite Journal Entries.
Key NetSuite Tools and Features Used:
- Suite Analytics – To create dynamic and real-time reporting
- SuiteScripts – To automate and customise the key functionalities
- Custom Import Maps – For bulk processing of data and journal entries
- NetSuite Data Import – For seamless data migration from QuickBooks
- Role Management – To improve security and role-specific permissions
Results
Our comprehensive NetSuite solution was customised to empower the Nautique Group with the following:
- Improved tracking of intercompany transactions in purchase orders and sales orders.
- Smooth intercompany transaction processing with NetSuite intercompany elimination and period-end reconciliations.
- Customised, professional, and dynamic PDF templates for purchase and sales orders.
- Real-time report on accounts receivable and payable.
- Seamless data migration from QuickBooks to NetSuite.
- Enhanced security by limiting the role-based access to NetSuite functions.
- Improved management of credit card expenses and inter-subsidiary reconciliations.
